Position Overview

We are seeking a highly motivated and skilled professional to take on the role of Head of Facilities Management and to deliver a high standard of service across multiple developments in Dublin. This is a hands-on, proactive role requiring a resourceful professional to manage all aspects of building operations, project planning and health and safety for our residents and staff.

Key Responsibilities

Team Leadership & Division Management 

  • Direct and lead an internal maintenance team, including technicians and general operatives; manage rosters, performance reviews and daily task assignments. 
  • Run the maintenance division as a cost-effective department, overseeing the division’s budget, tool procurement and vehicle fleet management (if applicable). 
  • Identify skill gaps within the team and coordinate technical training to ensure all staff are equipped to handle modern building systems (BMS, HVAC, etc.). 
  • Streamline how the team receives, prioritises and closes out maintenance tickets.

Maintenance & Operations Management 

  • Develop and implement a robust preventative maintenance schedule for all building systems (HVAC, plumbing, electrical, BMS and common area amenities). 
  • Manage routine servicing across all portfolios, including fire systems, water tank sanitation, electrical PIRs, drain jetting, gutter cleaning and gas boiler servicing. 
  • Diagnose and troubleshoot issues efficiently to minimise disruption; manage and prioritise daily maintenance requests and repairs. 
  • Maintain accurate, detailed records of all maintenance activities, repairs and expenditures. 
  • Ensure smooth running of maintenance team tracking vacancies  

Contractor & Supplier Management

  • Source and vet external contractors for specialised works (elevators, roofing, major electrical) and ensure they meet insurance and compliance standards.
  • Manage service level agreements to ensure work is completed to a high standard, on time and within budget.
  • Liaise with suppliers to maintain adequate stock of tools, materials and spare parts.

Health, Safety & Compliance

  • Act as the designated Health and Safety Officer; develop and monitor policies in strict compliance with Irish legislation.
  • Conduct regular risk assessments, implement control measures, and ensure Safety Statements are kept up to date.
  • Ensure all alarms, extinguishers, and emergency lighting are inspected; lead fire drills and emergency preparedness procedures.
  • Monitor staff safety training and maintain comprehensive compliance documentation.

Qualifications and Skills

  • Proven background in Facilities or Block Management, specifically within residential, hospitality, or multi-unit environments.
  • Deep understanding of Irish health and safety legislation and residential building standards.
  • Excellent diagnostic abilities and a “hands-on” approach to problem-solving.
  • Strong interpersonal skills to professionally interact with residents, staff, and contractors.
  • Proficiency in maintenance management software and a full, clean Irish driving license.

How to Apply

If you are ready to take on this exciting challenge, we would love to hear from you. Please send your CV to info@graylingproperties.ie with the subject line ‘Head of Facilities Management’.